Your privacy is important to us. This policy explains how IIBP uses personal and financial information collected through the use of the IIBP System by Participants, Users and authorised representatives of the Users. Our information handling practices are continually reviewed to ensure they are compliant.
Definitions. In this Policy:
“User” means the user named in the User Agreement with IIBP, that uses the IIBP System to avail different services.
“User Agreement” means the agreement between IIBP and the User to provide the IIBP System.
“IIBP accredited Assessments” means professionally developed psychometric assessments designed specifically to identify the various attitudes, traits and Participant’s likely actions in a work environment.
“Assessment Results” means the feedback, information and reports provided by the IIBP System based on Participant input.
“IIBP System” means the IIBP website, accessed through the World Wide Web and located at “https://iibp.org.in” and all of the processes enabled there from including but not limited to talent management features, the development of online surveys, IIBP accredited Assessments, profiling Participant’s input, skills tests and the provision of reporting of results, each and every feature whether referred to collectively or jointly and any feedback or other interaction between you and IIBP in the use of the IIBP System and IIBP accredited Assessments whether or not you have access to the IIBP Website.
“IIBP” means Indian Institute of Business Psychology, a not for profit section-8 company registered in Hyderabad, Andhra Pradesh, India.
“Participant” means an individual (an applicant, a candidate, a jobseeker, an employee current, prospective or future or a non-employee of the Client) who is asked to participate in any IIBP Assessments.
IIBP is the owner of all information collected by the IIBP System. We will not sell, share, or rent this information to others in ways different from what is disclosed in this Policy. IIBP collects information at several different points during the use of the IIBP System and in several different ways including:
(a) Direct input by Users In order to use the IIBP System Users are required to provide certain personal information. If Users do not provide certain information, they will not be able to use the IIBP System. Other personal information that is requested is optional (for example, demographic information and unique identifiers), but encouraged so we can provide a more personalised experience for Users.
(b) Cookies. Cookies are small text files that are placed on your computer by websites that you visit or certain emails you open. They are widely used in order to make websites work, or work more efficiently, as well as to provide business and marketing information to the owners of the site.
Most web browsers allow some control of most cookies through the browser settings. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit www.allaboutcookies.org.
(c) Log files. We use IP addresses to analyse trends, administer use of the IIBP System and gather broad demographic information for aggregate use. A User’s IP address is not linked to personally identifiable information. To ensure the integrity of the data submitted by Users we log information about assessment or survey sessions including IP address, number of login attempts, times of commencement and conclusion and the responses submitted. This information is used if a User questions the completeness of the information we have collected and used to formulate our response to them.
(d) Third parties providing Users’ information. We may approach a third party to request the disclosure of a User’s personal information in order to fulfill our obligations under the User Agreement.
(e) Surveys & Promotional Offers. We may request information via surveys or promotional offers. Participation in these surveys or promotional offers is completely voluntary. Information requested may include contact information (such as name and address), and demographic information (such as post code, age). Contact information will only be used to communicate with those who have opted to receive these offers. Aggregated survey information will be used for monitoring or improving the use and satisfaction of IIBP System users.
(f) Newsletter. If Users wish to subscribe (opt in) to one or more of our newsletters, we ask for contact information such as name and email or postal address. All newsletters provide the recipient with the ability to discontinue (opt out) of the service at any time. We will only use fair and lawful ways to collect personal information. Sometimes we may need to collect information from third parties. However, we will collect personal information directly from Users if it is reasonable and practicable to do so.
(g) Credit card information from Users. If a User establishes a credit account with us or places an order for our services, we request certain personally identifiable information from the User in connection with the order, including contact information such as name, email, and postal address and financial information including credit card number, CCV number and credit card expiration date. We use the Third Party Payment Gateway service for our online credit card transactions. Payment Gateway processes online credit card transactions by providing safe and secure means of collecting payments via the internet. All online credit card transactions performed on Our site using the payment gateway are secured payments. If you have any questions about the security at our website, we invite you to contact us at email@example.com We use that financial information to invoice and charge the User for their use of our services, as well as to verify their contact information. When credit card details are collected, they pass through to our bank for processing and are not recorded or held by Us. We never permanently store complete credit card details.
(h) All data, excluding credit card details will be stored and processed on Our Secure Servers located in Ireland and India (Mumbai).
Information & Disclosure
We may use and disclose a User’s personal information in order to provide our services (including IIBP Assessments and IIBP Results) to our Clients, or any service ancillary or necessary to those services, marketing or special offers to a Participant (with the ability to opt-out), administration of IIBP’s business or the IIBP System; business analysis or to meet any legal obligations imposed on IIBP (“Purpose”).
We will only disclose a User’s personal information to third parties for a Purpose and with whom we have entered into an agreement that gives the User (or that the law requires to give the User) at least the same level of protection to the User’s personal information as we do.
We will only use de-identified information for any statistical or other analysis or similar research purposes.
A Participant may choose not to release results already held by IIBP, however while the results held by IIBP remain valid, Participants do not have an opportunity to undertake a new assessment if consent is not provided.
All of the Participant’s data (via assessments) supplied for profiling purposes is valid for a period of one year from the date supplied. At this time the data is deemed to have expired and is no longer available to anyone other than IIBP on an anonymous basis as part of our ongoing research and development initiatives. Participant data cannot be specifically identified once this process is completed.
On request, we will give you access to the personal information we hold about you. If any personal information we hold about you is out of date or inaccurate, we encourage you to let us know, and ask us to correct it. If we cannot deal with your request, you will receive our reasons in writing.
The IIBP System contains links to other sites. Please be aware that IIBP is not responsible for the privacy practices of such other sites.
We will take reasonable steps to ensure the personal information that IIBP collects, uses or discloses is accurate, complete and up-to-date. We recommend you notify us if you change your address or contact details as soon as possible. This will help us to maintain your privacy by ensuring that any communications are sent to the correct postal address, email address, or telephone number. This can usually be done online, or by emailing firstname.lastname@example.org in India, or from outside India.
We will take reasonable steps to protect your personal information from misuse, loss and unauthorised access, modification or disclosure.
We will also take reasonable steps to destroy or permanently de-identify personal information if we no longer need it for any purpose.
If a User enters financial information on our website, we encrypt that information using secure socket layer technology (SSL). When credit card details are collected, they pass through to our bank for processing and are not recorded or heldby Us. We never permanently store complete credit card details.
Notification of Changes